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Saleshandy vs Apollo (2026): Annual-Workspace Volume vs Per-Seat Sales Intelligence
Saleshandy ships affordable annual-prepay tiers with a 350M+ database bundled. Apollo charges per seat for a 275M-database sales platform with intent signals. Different pricing surfaces, adjacent buyers.
The Verdict
Saleshandy and Apollo both bundle a contact database with a sequencer but price the bundle completely differently. Saleshandy uses workspace pricing with annual prepay anchors ($25 Starter, $69 Pro, $139 Scale, $219 Scale Plus); monthly billing adds 40-50 percent, and connected Google or Microsoft mailbox accounts cost $4 each per month. Apollo uses per-seat pricing ($49 Basic, $79 Professional, $119 Organization with 3-user minimum) with credits metered separately for data lookups.
A solo founder pays roughly $25 (annual) on Saleshandy or $49 (annual) on Apollo with similar database access. A 5-person SDR team pays $69 annual + per-mailbox fees on Saleshandy vs $245 (5 seats x Basic) on Apollo. The seat math favors Saleshandy at team scale; the data depth (intent signals, richer filters, larger absolute database access at higher tiers) favors Apollo.
Pick by whether the workflow bottleneck is "scaling team access to a database" (Saleshandy) or "deepening data quality per seat" (Apollo).
Saleshandy vs Apollo.io: Feature-by-Feature
| Feature | Saleshandy | Apollo.io |
|---|---|---|
| Infrastructure | ||
| Dedicated IPs | No No dedicated IP option | No No dedicated IP option |
| Isolated Infrastructure | No Shared infrastructure | No Shared infrastructure |
| Pricing | ||
| Pricing Model | Flat rate Flat monthly pricing from $25/mo | Per-user + credits $49-$79+ per user per month |
| Starting Price | $25/mo Outreach Starter: 6,000 emails/mo | Free / $49/user/mo Free plan, Basic at $49/user/mo |
| Features | ||
| Lead Database | 852M+ contacts Lead Finder built in | 275M+ contacts Core product with intent data |
| Intent Data | No No buyer intent data | Yes Buyer intent signals and alerts |
| CRM | No No native CRM | Built-in Full CRM with deal tracking |
| Built-in Dialer | No No calling features | Yes Dialer on Professional and above |
| A/B Testing | A/Z testing Up to 26 variants | Yes Standard A/B testing |
| Sending | ||
| Email Accounts | Unlimited Unlimited on all plans | Limited Tied to mailbox connections per user |
| Other | ||
| Free Plan | No No free plan | 900 credits/month Free plan with limited features |
| Scale | ||
| White-label | From $139/mo Scale plan and above | No No white-label |
The two pricing axes that hide the real bill
Saleshandy headlines $25/mo Starter, but that is the annual prepay sticker. Choose monthly billing and it climbs to roughly $36 effective. Pro headlines $69 (annual) and lands closer to $99 monthly.
Scale at $139 annual is roughly $199 monthly, and Scale Plus at $219 annual sits at roughly $309 monthly. On top of every plan, Saleshandy charges $4 per connected Google Workspace or Microsoft 365 mailbox per month. A team running 20 mailboxes for reputation diversification adds $80/mo to whatever tier they picked.
Run 50 mailboxes and the per-mailbox line item ($200) exceeds the base Scale plan. Apollo headlines $49/seat for Basic. The annual sticker is $49; monthly billing brings it to roughly $59 per seat.
Professional is $79 annual or $99 monthly. Organization is $119 annual with a three-user minimum ($357 starting commitment for that tier). On top of seats, Apollo meters data credits: 30K on Basic, 48K on Professional, 120K on Organization.
Heavy prospectors burn through credits faster than expected and hit upgrade pressure mid-cycle. The published price is two thirds of the real bill at scale. So the comparison is not "$25 vs $49." It is "annual-prepay-plus-per-mailbox vs per-seat-plus-credit-overage." The first model penalizes mailbox count; the second penalizes team headcount.
Key takeaways
- Saleshandy stickers are annual prepay; monthly billing adds 40-50 percent
- Saleshandy charges $4 per Google/Microsoft mailbox per month on every tier
- Apollo Organization tier has a 3-user minimum ($357 starting bill)
- Apollo credit pools exhaust before billing cycles for heavy prospectors
How each database actually loads into the sequencer
Saleshandy bundles its 350M-contact Lead Finder into every tier with no credit metering. Filter, push into a sequence, send. The database is the data layer for the workflow with no per-lookup cost; the constraint is sequence volume and mailbox count, not lookups.
The trade-off: data freshness and filter depth are competitive but not state-of-the-art, and there are no intent signals. Apollo bundles its 275M-contact database into every seat but meters every email reveal, phone number reveal, and enrichment action against the credit pool tied to that seat. The database depth includes buyer intent signals, job change alerts, technology stack filters, and funded-companies feeds.
The trade-off: every prospect costs credits before they enter the sequencer, and the credit pool is the operational ceiling more than the seat count. The workflow consequence: on Saleshandy, list building is fast and unmetered but shallow on intent. On Apollo, list building is rich on signal but slow because each enriched contact debits credits.
Teams running 1,000+ contacts per month feel the credit ceiling first on Apollo and the mailbox-fee accumulation first on Saleshandy.
Key takeaways
- Saleshandy: 350M contacts bundled, no per-lookup credit metering
- Apollo: 275M contacts with intent signals, every reveal debits credits
- Heavy prospecting hits Apollo credit limits before seat limits
- Saleshandy database is broad but lacks intent and tech-stack signals
Migrating between Saleshandy and Apollo
Migrating from Saleshandy to Apollo means rebuilding lists from scratch. Saleshandy contact exports include email, name, and basic firmographics. Apollo expects records to live inside Apollo for intent signals and credit-metered enrichment to work.
Importing exports loses the intent layer that justified the move. Most teams who switch end up rebuilding searches from Apollo filters rather than migrating existing lists. Migrating from Apollo to Saleshandy is structurally easier because Saleshandy treats contacts as static records.
Export from Apollo, import into Saleshandy, attach to sequences. The data depth lost in transit is the intent layer, but the sequence workflow continues without break. Sequences themselves do not migrate between platforms.
Both expect operators to rebuild step logic in the new system. Mailbox migration is a separate workstream. Saleshandy charges $4 per reconnected mailbox per month.
Apollo does not charge per mailbox but limits how many can connect per seat (typically 1-2 sending mailboxes per Apollo seat, which makes Apollo unsuited for high-mailbox-count operations).
Key takeaways
- Apollo to Saleshandy: contacts move cleanly, intent layer lost
- Saleshandy to Apollo: rebuild lists inside Apollo for signals to work
- Sequences never migrate between platforms automatically
- Apollo typically connects 1-2 sending mailboxes per seat
Pros & Cons
Saleshandy
Strengths
- 350M+ contacts bundled in every tier with no credit metering
- Workspace pricing, no per-seat charges
- A/Z testing supports up to 26 step variants
- White-label from $139/mo Scale tier
- Unlimited email accounts in plan terms
Limitations
- No dedicated IPs on any plan
- No CRM, dialer, or intent data
- Email-only with no multichannel
- Volume caps on lower tiers
Apollo.io
Strengths
- 275M+ database with buyer intent data
- Built-in CRM with deal tracking
- Dialer on Professional and above
- Free plan to start
- All-in-one sales platform
Limitations
- No dedicated IPs on any plan
- Per-user pricing is expensive for teams
- Credit system limits heavy prospecting
- No white-label offering
Got questions? We've got answers.
Take the annual sticker, multiply by roughly 1.45 for monthly billing, then add $4 per Google or Microsoft mailbox connected. Pro at $69 annual lands at roughly $99 monthly. A team running 20 mailboxes adds $80/mo, bringing Pro monthly closer to $180. Scale at $139 annual is closer to $200 monthly before mailbox fees.
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